Study Leave

Medical staff working at Guy’s and St Thomas’ NHS Foundation Trust can apply for study leave in one of two ways depending on what specialty you are in:

The Intrepid system is currently being rolled out specialty by specialty for Junior Doctor applications. For a list of specialties using the system please see below.

The application form in this link should be used by consultants/SASG doctors/junior doctors in all other specialties.

Applications should be submitted prior to attending the course.

Once you have attended the course or event and submitted all receipts reimbursement will be made the following month via payroll. The payroll deadline is the 1st of each month.

Funding entitlements by grade

Grade Study leave budget entitlement Entitlement Period
Foundation Year 1 £0 n/a
Foundation Year 2 £200* pro rata Contract Start Date to End Date (in 365 day cycles)
All other junior doctor grades £850 pro rata Contract Start Date to End Date (in 365 day cycles)
Associate Specialist, Staff Grade, Specialty Doctor £850 (£500 for Dental) 1st April to 31st March (Financial year)
Consultant £500 1st April to 31st March (Financial year)

*Foundation Year 2 doctors who complete ALS prior to joining the trust are entitled to £650.

Please note that funding cannot be carried over beyond each contracted year (junior doctors) or financial year (consultants & SASG).

Topsliced funding:

If you are on a training programme in one of the below specialties your study leave funding entitlement is reduced as part of your study leave budget has been used to provide training sessions for you:

Specialty Topsliced Amount Remaining entitlement
Clinical Genetics £350 £500
Dental Core Training 1/2 £500 £350
Genito-urinary Medicine £100 £750

What can be claimed for

You can claim for any course, conference, event that is relevant to your training programme. This includes course fees as well as second class travel (not within Greater London) and hotel accommodation.

Mileage is reimbursed at £0.24 per mile.

Please note:

  • The Medical Education team does not settle invoices. The applicant settles and we reimburse the money after the course has taken place.
  • We do not fund examination fees or expenses.

Intrepid Information and User guides

The Intrepid system can be accessed via the following link:

You will receive a welcome email with login details if you are a junior doctor or educational supervisor in a specialty that is using the system.


Please see the two user guides below depending on whether you are applying for or approving leave:

Intrepid Study Leave Applicant Guide

Intrepid Study Leave Approver Guide


If you require assistance please email:

Specialties using Intrepid



Intensive Care Medicine

Obstetrics and Gynaecology